Tag: Write

How to Write a Bakery Business Plan #business #school

#bakery business plan

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Sugar and spice and everything nice that’s what bakeries are made of, right? The model looks easy enough when it seems like a new cupcake bakery opens every week.

Private research firm AnythingResearch.com listed bakeries and baked goods as its eighth fastest-growing industry hospitable to small business this year, saying “growth may be the result of people cutting back on larger entertainment expenses (e.g. vacations) and choosing instead to spend more on daily indulgences.”

Without the right recipe, however, dreams of getting a bakery off the ground could crumble like a cookie. This guide will show you how to perfect your recipe for success.

How to Write a Bakery Business Plan: Conduct a Market Study

There’s little doubt that bakeries are big. Bakeries, pastry shops, and bagel sellers are growing at a rate of 5 percent, according to AnythingResearch.com. To figure out if a bakery can provide you with a sweet payoff, however, you’ve got to have a plan.

Start with an in-depth market study that profiles the target customer base, current sales in the market area for the product category, pricing and product features of competitors, plans for differentiation in the proposed products and expected sales, recommends Kirk O’Donnell, vice president/education at the American Institute of Baking .

Next, after determining a research-based sales estimate, look at cost structure, which O’Donnell says starts with building and equipment. He suggests the following questions:

How much building space is needed?
What is the cost of the building space?
Do you need flexibility for expansion?
What is the specific equipment needed?
What is the cost of installation of equipment?
Will you need vehicles for transportation?

Once these costs are known, then costs of ingredients and packaging can be determined from sales projections and current commodity costs, O’Donnell said. But don’t forget staffing needs, transportation and distribution. Determine the number of people needed for production, sales, and their projected salary and benefits.

Finally, estimate all overhead costs and sources of income to help determine your required financing.

Sound like too much work? Maybe you can follow the route taken by Paul Sapienza, owner of Sapienza Bake Shop in upstate New York.

“I took over from my dad who didn’t ask for one,” he says, laughing.

How to Write a Bakery Business Plan: Software or Business Professional?

No need to worry about your lack of business school credentials. Online resources can assist in formulating your bakery business plan such as this sample on Bplans.com. The “Cupcakes Take the Cake” blog had an active discussion about a year ago featuring a video log of Cincinnati’s Funky Brick Bakery efforts to launch its business. And there’s software, such as Business Plan Pro, to help you along.

Neither O’Donnell nor Sapienza is completely sold on the software, however.

“The software that I have seen for bakery management normally focuses on inventory management, scheduling and record-keeping,” O’Donnell says. “In other words, (it’s) a help in managing a business, but not in writing a business plan.”

Sapienza, vice president of operations for the Retail Bakers of America. recommends paying a professional to write the plan or asking a b-school professor for advice.

Kevin VanDeraa, owner of Cupcake in Minneapolis, opted for a hybrid approach when developing his plan. He used software and took advantage of the local chapter of SCORE. which prides itself on being “counselors to America’s small businesses.”

“Partner with a small business association. There are a lot of free resources,” VanDeraa says. Most importantly, he suggests viewing the plan as an evolving document, not something to be filed away once the business gets going. “Go back to it and compare your estimates to your actuals,” he says, “and you’ll have a more realistic sense of how to move the company forward.”

Dig Deeper: How to Write a Great Business Plan

How to Write a Bakery Business Plan: What’s in a Name?

Never underestimate the pull of a good name.

When Adriano Lucas opened a New York City bakery called The Best Chocolate Cake in the World, the press, well, ate it up. The mini-chain, which only has one U.S. location, got mentions in both The New York Times and New York magazine before its grand opening in June. Hoards of hungry choco-holics consumed 400 cakes during opening weekend alone.

The key to a good name, according to BabyCakes NYC owner Erin McKenna, is one that strikes a good mix between “warmth and comfort.”

“The name needs to be short and immediately identifiable to the product, not trying to sound too girly or precious,” she said.

For VanDeraa, picking out the name was the hardest part.

“I wanted the name to convey both coffee shop and bakery, to imply you’re going to get both here,” he says. “I had to give it up for a while. I was just calling it ‘Minneapolis coffee shop.'”

Inspiration struck while he was having margaritas with friends. Cupcake was an immediate hit. “I was really lucky,” VanDeraa says. “It was before the trend.”

How to Write a Bakery Business Plan: Let Them Eat (cup)Cake?

Of course, VanDeraa is referring to the cupcakery explosion.

The much-hyped “Sex and the City” movie sequel helped to put cupcakes in the news again. Hello Cupcake in Washington, D.C. even had a cupcake/movie tie-in with specialty treats inspired by each character.

The popularity of cupcakes is good news for owners like McKenna, who opened her second vegan bakery, BabyCakes LA, in January. But even good news has its limits, she said.

“I don’t think cupcakes are the problem. The press swooning over them so much that people want to by nature reject them is the problem,” McKenna says. “If someone’s going to open up a cupcake bakery, I don’t think they should play up the adorability of it. Just have more a focus on the food.”

Van Deraa found in his market research that a standalone bakery concept didn’t appeal much to his target audience. They wanted soups and sandwiches, too, he said.

He adjusted his model. In addition to baked goods, Cupcake also serves breakfast all day, quiche, paninis, salads and soups. And six different categories of cupcakes simple, gourmet, premium, party line, baby and celebration.

The diverse offerings drive the business year-round, he says. In winter, customers come for the soup. Many come in daily for their morning coffee. Some have never even tasted the cupcakes, he said.

“It’s helped us as a business to have more offerings especially if there’s a diet fad,” he says, with a laugh. “That was a big stroke of luck.”

The bakery-and-restaurant model like Panera Bread and Dunkin Donuts is the more profitable model for most owners, Sapienza says.

“I’m aware that Mrs. Fields and Famous Amos started in the kitchen, but very few make the leap (to a successful business),” he says, adding that “cupcakes might be the exception to the rule.”

Whatever model you choose, don’t forget to add the following to your recipe: two cups of passion, an extra serving of hard work and an ounce of luck.





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How to write a perfect professional email in English in 5 steps – Global

#business emails

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How to write a perfect professional email in English in 5 steps

For most of us, email is the most common form of business communication so it s important to get it right. Although emails usually aren t as formal as letters, they still need to be professional to present a good image of you and your company.

How to write a formal email

Follow these five simple steps to make sure your English emails are perfectly professional.

  1. Begin with a greeting
  2. Thank the recipient
  3. State your purpose
  4. Add your closing remarks
  5. End with a closing

Download our free ebook: Everyday English Vocabulary 38 pages which points useful words and English phrases to help you have a better understanding of what’s going on around you.

Begin with a greeting

Always open your email with a greeting, such as Dear Lillian . If your relationship with the reader is formal, use their family name (eg. Dear Mrs. Price ). If the relationship is more casual, you can simply say, Hi Kelly . If you don t know the name of the person you are writing to, use: To whom it may concern or Dear Sir/Madam .

  • Thank the recipient

    If you are replying to a client s inquiry, you should begin with a line of thanks. For example, if someone has a question about your company, you can say, Thank you for contacting ABC Company . If someone has replied to one of your emails, be sure to say, Thank you for your prompt reply or Thanks for getting back to me . Thanking the reader puts him or her at ease, and it will make you appear more polite.

  • State your purpose

    If you are starting the email communication, it may be impossible to include a line of thanks. Instead, begin by stating your purpose. For example, I am writing to enquire about … or I am writing in reference to … .

    Make your purpose clear early on in the email, and then move into the main text of your email. Remember, people want to read emails quickly, so keep your sentences short and clear. You ll also need to pay careful attention to grammar, spelling and punctuation so that you present a professional image of yourself and your company.

  • Add your closing remarks

    Before you end your email, it s polite to thank your reader one more time and add some polite closing remarks. You might start with Thank you for your patience and cooperation or Thank you for your consideration and then follow up with, If you have any questions or concerns, don t hesitate to let me know and I look forward to hearing from you .

  • End with a closing

    The last step is to include an appropriate closing with your name. Best regards . Sincerely . and Thank you are all professional. Avoid closings such as Best wishes or Cheers unless you are good friends with the reader. Finally, before you hit the send button, review and spell check your email one more time to make sure it s truly perfect!

  • Aren t you an EF English Live student yet? See the general and business English course in action by requesting a one month for only one dollar* trial. Find more information about essential professional English tips here .

    Wil is a writer, teacher, learning technologist and keen language learner. He’s taught English in classrooms and online for nearly 10 years, trained teachers in using classroom and web technology, and written e-learning materials for several major websites. He speaks four languages and is currently looking for another one to start learning.

    Wil





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    Write Your Way to a Win: Business Proposal 101 #buying #a #business

    #business proposal examples

    #

    Write Your Way to a Win: Business Proposal 101

    It’s a tough world these days, especially for entrepreneurs who have stiff competition in their business niches. Keeping current clients and adding to your client portfolio is the only way you both stay afloat and grow, and no matter how good your products and/or services may be, there are always competitors who want your current business and will go after the same potential clients you do.

    Many calls for business proposals are pretty impersonal – governments and public agencies may advertise for bids on projects, products, or other services, give a bid deadline date, and publish the details of their needs. They do this because, by law, they are required to.

    For example, a public school district looking to build a new school will publish a “call for bids” for the project. Local and regional contract management firms will then put their proverbial “hats” in the ring and present their proposals. The local school board will receive the bids and make a decision on the contract award, and they are accountable to the public for this decision.

    Not so in the private sector. A company is free to make contract decisions as it wishes, having only minimal accountability to their Boards for poor performance and/or cost overrides. Still, business owners seeking new clients and customers must perform well if they intend to keep those clients.

    Before You Put Pencil to Paper

    Writing business proposals involves a lot of initial legwork. Once you become aware that a potential client is looking for proposals in your business niche, you know you will want to develop a sound, clear, and precise business proposal, and there are many pre-panning activities you will want to conduct.

    • Do Your Research: If you don’t know much about the potential client, you need to study up! Go to the website and read everything! You will get names of decision-makers, get an idea of its business model, how long it been in business, its goals, and it financial picture – all good information to have!
    • Arrange a Meeting with Management: You may not get into see the CEO, but you should make an appointment with as high level a manager as possible. During this meeting you want the client to clarify goals and needs, so be a good listener and take notes! You really want to get clear budget parameters too, so you have a financial framework for your proposal. While the focus of this meeting must be on the client, try to tout yourself a bit – talk about your successes with similar organizations/industries.
    • Develop Your Solutions: Once understand the goals and needs, you are prepared to brainstorm and to develop the most effective and cost-effective ways to serve the client’s needs. For example, if you are in the property management business, and you have become aware that a large apartment complex owner is looking for a new outside property management firm, you meet with that owner or his rep. You ask about his issues and problems and what made him unhappy with the previous management. These will be critical points in your solution proposal.

    Writing the Proposal

    Writing a business proposal is a lengthy and time-consuming process, so plan enough time to do it right! And if you don’t know how to write a business proposal, you need to be a quick learner. There are templates and samples online that you can study; visit a fellow entrepreneur who has experience and ask for his/her help. Generally, though, your sections will be as follows:

    1. Describe the client’s current situation: In the case of the apartment owner, repair and maintenance have not been acceptable; perhaps screenings of tenants has not be thorough enough; perhaps the management company has not been responsive to tenant issues. These make up the current situation.
    2. State your goals, objectives, and methodologies for meeting the needs of the client and remedying the current situation. Perhaps more resident maintenance staff are required; perhaps the office is under staffed; perhaps there are not clear and consistent policies and practices to respond to repair calls and to conduct those tenant screenings – systems and accountability need to be put into place!
    3. Time and cost: Here is where you get to the heart of the matter. How long, and along what timeline, will you implement the changes, install the equipment, etc. And, critically important, the costs must be carefully and clearly broken down, so that each facet of your solution methodology has a specific cost. In this way, if the client has to cut back on something, he can make informed decisions.
    4. Your conclusion: Do not be afraid to praise yourself. What are the benefits of choosing your company? Point out your successes with similar projects and provide references.
    5. Binding: Make certain that your proposal is bound in a professional manner and submit several copies so that decision-makers can all have their own.

    A Word About the Prose

    If you are not a good writer, get someone who is. You never know who will be reading your proposal, so make sure there are no grammatical, punctuation or spelling errors. And above all, keep it simple. No one wants to struggle through long and complex sentences with academic-level vocabulary.

    How to Write a Business Proposal Letter

    A business proposal letter is really a formal and much more dignified “cold call.” You are trying to drum up business by introducing yourself to potential clients who may or may not have heard of you before. The format of the letter should, of course, be business formal and should be impeccable in grammar and style. Here are some pointers:

    1. Find out who the decision-maker is before you write the letter. It should be addressed to that individual.
    2. Your opening paragraph should catch their attention quickly. Using saving money will do the trick, so tell them that you can save them money and/or make their operations more cost-efficient.
    3. The next paragraph should provide more detail about your product or service and describe how it saves money or is more efficient.
    4. The third paragraph should speak to your qualifications. How long have you been doing this? Name past and current clients who have experienced cost savings and greater efficiency with your help. Be certain that you have the approval of these clients to use their names, for they may be contacted.
    5. Closing paragraph should be short and give some call to action. Either ask them to call you or tell them you will call in a few days for an appointment.

    Happy proposal writing!

    There are no comments so far. Start a discussion!

    Andy Preisler is a blogger at Grabmyessay where he came just after he finished his second bachelor. He is very passionate about helping those that are new to the professional aspects of writing, whether it is business related or academic. He is very experienced writer as his field of interests includes education content marketing and business etiquette. If you have any questions please feel free to contact Andy via social profiles.

    Posts by Andy Preisler





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    How to Write a Business Report for English Learners #business #school

    #business report

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    How to Write a Business Report for English Learners

    By Kenneth Beare. English as 2nd Language Expert

    Kenneth is an ESL teacher, trainer, and content developer. He provides consulting services for English language learning projects through Englishfeed. You can follow Kenneth on Twitter. on his Google profile: Kenneth Beare. or on Facebook to stay up to date on his latest English learning materials.

    Updated July 28, 2015.

    If you would like to learn how to write a business report in English follow these tips and use the example report as a template on which to base your own business report. First of all, business reports provide important information for management that is timely and factual. English learners writing business reports need to make sure that the language is precise and concise. The writing style used for business reports should present information without strong opinions, but rather as direct and accurately as possible.

    Continue Reading Below

    Linking language should be used to connect ideas and sections of the business report. This example business report presents the four essentials that every business report should include:

    Terms of reference refer to the terms on which the business report is written.

    The procedure describe the method that was used to collect data for the report.

    The findings describe the data or other important information the report produced.

    Conclusions are drawn on the findings which provide reasons for recommendations.

    The recommendations are specific suggestions made based on the conclusions of the report.

    Read the short example business report and follow the tips below. Teachers can print this examples for use in class in lessons using sound teaching writing strategies .

    Reports: Example Report

    Margaret Anderson, Director of Personnel has requested this report on employee benefits satisfaction. The report was to be submitted to her by 28 June.

    A representative selection of 15% of all employees were interviewed in the period between April 1st and April 15th concerning:

    Continue Reading Below

    1. Overall satisfaction with our current benefits package
    2. Problems encountered when dealing with the personnel department
    3. Suggestions for the improvement of communication policies
    4. Problems encountered when dealing with our HMO
    1. Employees were generally satisfied with the current benefits package.
    2. Some problems were encountered when requesting vacation due to what is perceived as long approval waiting periods.
    3. Older employees repeatedly had problems with HMO prescription drugs procedures.
    4. Employees between the ages of 22 and 30 report few problems with HMO.
    5. Most employees complain about the lack of dental insurance in our benefits package.
    6. The most common suggestion for improvement was for the ability to process benefits requests online.
    1. Older employees, those over 50, are having serious problems with our HMO s ability to provide prescription drugs.
    2. Our benefits request system needs to be revised as most complaints concerning in-house processing.
    3. Improvements need to take place in personnel department response time.
    4. Information technology improvements should be considered as employees become more technologically savvy.
    1. Meet with HMO representatives to discuss the serious nature of complaints concerning prescription drug benefits for older employees.
    2. Give priority to vacation request response time as employees need faster approval in order to be able to plan their vacations.
    3. Take no special actions for the benefits package of younger employees.
    4. Discuss the possibility of adding an online benefits requests system to our company Intranet.

    Important Points to Remember

    • A report is divided into four areas:
      • Terms of Reference – This section gives background information on the reason for the report. It usually includes the person requesting the report.
      • Procedure – The procedure provides the exact steps taken and methods used for the report.
      • Findings – The findings point out discoveries made during the course of the report investigation.
      • Conclusions – The conclusions provide logical conclusions based on the findings.
      • Recommendations – The recommendations state actions that the writer of the report feels need to be taken based on the findings and conclusions.
    • Reports should be concise and factual. Opinions are given in the conclusions section. However, these opinions should be based on facts presented in the findings .
    • Use simple tenses (usually the present simple) to express facts.
    • Use the imperative form (Discuss the possibility. Give priority. etc.) in the recommendations section as these apply to the company as a whole.

    Continue learning about other types of business documents using these resources:





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    How to Write a Business Contract #business #card #magnets

    #business contract

    #

    How to Write a Business Contract

    Entering into a contractual business relationship with another party is a serious task and should only be entered into after giving real thought about the relationship you want. Don’t fall into the trap of entering into agreements haphazardly or with complete trust of the other party. Even if it’s a family member (some would argue especially if it’s a family member), the business contract should protect your own business interests first and to do so you’ll need to familiarize yourself with some guidelines on how to write a business contract.

    Generally, you will want to keep two things in mind when entering or writing a business contract:

    • Does the agreement address all of the possible situations which may arise. It’s also good to have contingency plans.
    • Do the provisions leave too much room for ambiguity? Contract disputes often arise over unclear terms or provisions.

    Read below for tips on writing business contracts for your small business.

    1. Get it in Writing

    Anytime you enter into a business contract, you want written proof of the agreement as well as specific terms by which each party is bound. Oral agreements do occur in the small business context, but such agreements are difficult to enforce and people’s memories can be faulty and terms easily misremembered or misinterpreted. The first lesson in How to Write a Business Contract 101 is to always get it in writing .

    2. Use Language You Can Understand

    There’s no need to be intimidated by a false sense that a business contract has to be written in legalese. The best contracts, particularly in the small business context, are written in plain English where both parties know exactly what they’re signing and what the provisions mean. Just be sure that the terms you write are specific as to each party’s obligations and the specific remedies that you have in the event that the other party violates the agreement. Also, keep in mind that certain terms have specific meaning in the law .

    The easiest way to write a contract is to number and label each paragraph and only include that topic in the paragraph. By segmenting the contract into individual units, it will be more easily understood by the parties (and by a court should it come to that).

    The rights and obligations of each party should be laid out in specific language that leaves little room for interpretation. If you want delivery on the 15th of each month, use the specific number instead of writing, mid-month . If you and the other party agree to a new term or decide to change an existing term in the agreement, be sure to add a written amendment to the contract rather than relying on an oral agreement. A court may or may not accept the oral agreement as part of the contract.

    4. Include Payment Details

    It’s important to specify how payments are to be made. If you want to pay half up front and the other half in equal installments during the life of the contract, state that, as well as the terms under which you will release payment. For example if you contract with someone to paint your business offices, you might want a provision stating that your regular payments are contingent upon a certain number of rooms being painted to your satisfaction. Whenever possible, list dates, requirements and methods of payment (cash, check, credit). Contract disputes often center on money, so you’ll want to be as specific as possible.

    5. Consider Confidentiality

    Often when entering a business contract, the other party will gain access and insight into your business practices and possible trade secrets. If you do not want the other party sharing this information, you should include a clause that binds the other party from disclosing your business information or information included in the contract to other parties.

    6. Include Language on How to Terminate the Contract

    Contracts aren’t meant to last forever. If one party continually misses payments or fails to perform their duties, you want to have a mechanism in place so that you can (relatively) easily terminate the contract. It could be a mutual termination agreement (when the objectives of each side have been met through the contract) or more likely an agreement that either side can terminate if the other side violates a major term of the contract, after giving proper notice of its intent to terminate.

    7. Consider State Laws Governing the Contract

    Contracts can stipulate which state’s laws will govern in the event there’s a dispute. If the other party is located in another state, you should include a clause that states which state laws will govern. If you don’t, and there’s a dispute, there may be a whole other legal argument (which costs more money) about which state’s laws should be applied to the contract. Avoid this headache and agree to it at the inception of the contract, when both parties are agreeable.

    8. Include Remedies and Attorneys’ Fees

    Especially if you believe that it’s more likely that you’ll sue over the contract (as opposed to the other party suing you), you might want to include a clause that awards attorneys’ fees to the winning party. Without this clause, each party will have to pay for their own attorneys.

    9. Consider a Mediation and Arbitration Clause

    In the event of a dispute, it may be advantageous to include a provision that requires the parties enter either mediation or arbitration. or both. Mediation is a voluntary process where both parties try to work out their issues directly, with the help of a neutral third party mediator. Any settlement must be approved by both parties. Arbitration is a more adversarial process where the arbitrator hears both sides’ arguments and makes a decision that both parties must abide by. It’s akin to a trial setting, but the arbitration process is much quicker and cheaper than litigating in court.

    10. Consider the Help of a Legal Professional

    Writing a business contract that protects your interests while balancing your business objectives is critical to your business’ success. Learning how to write a business contract is the first step on the road to success. But while you should get acquainted with the legal terms and processes for writing a contract, sometimes it’s best to have an attorney review your contract before it takes on the force of law. Find a business and commercial law attorney near you for assistance.





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    How to Write a Business Profile: 10 Steps (with Pictures) #loan #business

    #business profile

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    How to Write a Business Profile

    A business profile is like a résumé for your company. It lists basic company details and gives you a chance to highlight your strengths. Just like a résumé, you should write each business profile with a purpose in mind. Use it as an opportunity to briefly state why potential clients should work with you, but give thorough and precise details.

    Steps Edit

    Part One of Two:
    Getting Down Company Information Edit

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    Talk about your company’s ideas. If you have a mission statement, put it here. Otherwise, write out your company vision, guiding ethos, and a little about your history. Telling who you are and what drives you gives your company a human element. It also gives you a chance to do some subtle advertising early on.

    • This is a place you can afford to be a little vague. Mission statements are legally necessary for some businesses, and may need to be specific. For everyone else, try to state what you do without limiting yourself. You don’t want to scare away potential business that thinks you wouldn’t consider expanding into adjacent industries. But it is easy to overdo vague language.
    • A bad example: “XYZ Semantics is a company driven by the pursuit of its dreams. We want to bring you with us on this journey. Our dedication to solutions and innovation make us the leading marketing consultants west of the Mississippi.”
    • A good example: “XYZ Semantics is seasoned and talented team of marketing consultants. Since 1975 we have helped our clients grow their business and profits. Though our methods are complex, our goal is simple: we want to help you sell your product to more customers.”

    Find out more specific details. Check with your secretarial or human resource staff to find out up-to-date details in several areas. You may not need to use all these, but having them on hand will make it easier when you sit down to craft the profile. Set up a way to streamline this process in the future, as you will want to update this information in your profile regularly.

    • Number of employees
    • Turnover. Low turnover can indicate stability, but either way it’s a good statistic to have on-hand.
    • List of all business activities. What are all the areas you work in?
    • Unique equipment or specialties. If you are the only company that produces, say, a rare machine part, you need to mention that.
    • Certifications
    • Imports/exports
    • Your methodology and/or what software you use.
    • Volume of output you can handle. Prospective clients need to know if you are prepared to meet their needs.
    • Delivery stats. How many units do you ship in a given period?
    • Major accounts or clients. This is a way to show prospective clients whether or not you are used to doing business with companies like theirs. It’s also another chance for subtle advertising.

    Sift through all this information. Since you want to keep the profile short, you can’t include every possible detail. Also, not all of them might be strengths. Pick out what might be relevant to include in your profile in various contexts. Keep the other information on hand for future reference, but put the important stuff in one place for easy access.





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    How to Write a Business Contract #business #loan #calculator

    #business contract

    #

    How to Write a Business Contract

    Entering into a contractual business relationship with another party is a serious task and should only be entered into after giving real thought about the relationship you want. Don’t fall into the trap of entering into agreements haphazardly or with complete trust of the other party. Even if it’s a family member (some would argue especially if it’s a family member), the business contract should protect your own business interests first and to do so you’ll need to familiarize yourself with some guidelines on how to write a business contract.

    Generally, you will want to keep two things in mind when entering or writing a business contract:

    • Does the agreement address all of the possible situations which may arise. It’s also good to have contingency plans.
    • Do the provisions leave too much room for ambiguity? Contract disputes often arise over unclear terms or provisions.

    Read below for tips on writing business contracts for your small business.

    1. Get it in Writing

    Anytime you enter into a business contract, you want written proof of the agreement as well as specific terms by which each party is bound. Oral agreements do occur in the small business context, but such agreements are difficult to enforce and people’s memories can be faulty and terms easily misremembered or misinterpreted. The first lesson in How to Write a Business Contract 101 is to always get it in writing .

    2. Use Language You Can Understand

    There’s no need to be intimidated by a false sense that a business contract has to be written in legalese. The best contracts, particularly in the small business context, are written in plain English where both parties know exactly what they’re signing and what the provisions mean. Just be sure that the terms you write are specific as to each party’s obligations and the specific remedies that you have in the event that the other party violates the agreement. Also, keep in mind that certain terms have specific meaning in the law .

    The easiest way to write a contract is to number and label each paragraph and only include that topic in the paragraph. By segmenting the contract into individual units, it will be more easily understood by the parties (and by a court should it come to that).

    The rights and obligations of each party should be laid out in specific language that leaves little room for interpretation. If you want delivery on the 15th of each month, use the specific number instead of writing, mid-month . If you and the other party agree to a new term or decide to change an existing term in the agreement, be sure to add a written amendment to the contract rather than relying on an oral agreement. A court may or may not accept the oral agreement as part of the contract.

    4. Include Payment Details

    It’s important to specify how payments are to be made. If you want to pay half up front and the other half in equal installments during the life of the contract, state that, as well as the terms under which you will release payment. For example if you contract with someone to paint your business offices, you might want a provision stating that your regular payments are contingent upon a certain number of rooms being painted to your satisfaction. Whenever possible, list dates, requirements and methods of payment (cash, check, credit). Contract disputes often center on money, so you’ll want to be as specific as possible.

    5. Consider Confidentiality

    Often when entering a business contract, the other party will gain access and insight into your business practices and possible trade secrets. If you do not want the other party sharing this information, you should include a clause that binds the other party from disclosing your business information or information included in the contract to other parties.

    6. Include Language on How to Terminate the Contract

    Contracts aren’t meant to last forever. If one party continually misses payments or fails to perform their duties, you want to have a mechanism in place so that you can (relatively) easily terminate the contract. It could be a mutual termination agreement (when the objectives of each side have been met through the contract) or more likely an agreement that either side can terminate if the other side violates a major term of the contract, after giving proper notice of its intent to terminate.

    7. Consider State Laws Governing the Contract

    Contracts can stipulate which state’s laws will govern in the event there’s a dispute. If the other party is located in another state, you should include a clause that states which state laws will govern. If you don’t, and there’s a dispute, there may be a whole other legal argument (which costs more money) about which state’s laws should be applied to the contract. Avoid this headache and agree to it at the inception of the contract, when both parties are agreeable.

    8. Include Remedies and Attorneys’ Fees

    Especially if you believe that it’s more likely that you’ll sue over the contract (as opposed to the other party suing you), you might want to include a clause that awards attorneys’ fees to the winning party. Without this clause, each party will have to pay for their own attorneys.

    9. Consider a Mediation and Arbitration Clause

    In the event of a dispute, it may be advantageous to include a provision that requires the parties enter either mediation or arbitration. or both. Mediation is a voluntary process where both parties try to work out their issues directly, with the help of a neutral third party mediator. Any settlement must be approved by both parties. Arbitration is a more adversarial process where the arbitrator hears both sides’ arguments and makes a decision that both parties must abide by. It’s akin to a trial setting, but the arbitration process is much quicker and cheaper than litigating in court.

    10. Consider the Help of a Legal Professional

    Writing a business contract that protects your interests while balancing your business objectives is critical to your business’ success. Learning how to write a business contract is the first step on the road to success. But while you should get acquainted with the legal terms and processes for writing a contract, sometimes it’s best to have an attorney review your contract before it takes on the force of law. Find a business and commercial law attorney near you for assistance.





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    How to Write a Business Profile: 10 Steps (with Pictures) #online #business #loans

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    How to Write a Business Profile

    A business profile is like a résumé for your company. It lists basic company details and gives you a chance to highlight your strengths. Just like a résumé, you should write each business profile with a purpose in mind. Use it as an opportunity to briefly state why potential clients should work with you, but give thorough and precise details.

    Steps Edit

    Part One of Two:
    Getting Down Company Information Edit

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    Talk about your company’s ideas. If you have a mission statement, put it here. Otherwise, write out your company vision, guiding ethos, and a little about your history. Telling who you are and what drives you gives your company a human element. It also gives you a chance to do some subtle advertising early on.

    • This is a place you can afford to be a little vague. Mission statements are legally necessary for some businesses, and may need to be specific. For everyone else, try to state what you do without limiting yourself. You don’t want to scare away potential business that thinks you wouldn’t consider expanding into adjacent industries. But it is easy to overdo vague language.
    • A bad example: “XYZ Semantics is a company driven by the pursuit of its dreams. We want to bring you with us on this journey. Our dedication to solutions and innovation make us the leading marketing consultants west of the Mississippi.”
    • A good example: “XYZ Semantics is seasoned and talented team of marketing consultants. Since 1975 we have helped our clients grow their business and profits. Though our methods are complex, our goal is simple: we want to help you sell your product to more customers.”

    Find out more specific details. Check with your secretarial or human resource staff to find out up-to-date details in several areas. You may not need to use all these, but having them on hand will make it easier when you sit down to craft the profile. Set up a way to streamline this process in the future, as you will want to update this information in your profile regularly.

    • Number of employees
    • Turnover. Low turnover can indicate stability, but either way it’s a good statistic to have on-hand.
    • List of all business activities. What are all the areas you work in?
    • Unique equipment or specialties. If you are the only company that produces, say, a rare machine part, you need to mention that.
    • Certifications
    • Imports/exports
    • Your methodology and/or what software you use.
    • Volume of output you can handle. Prospective clients need to know if you are prepared to meet their needs.
    • Delivery stats. How many units do you ship in a given period?
    • Major accounts or clients. This is a way to show prospective clients whether or not you are used to doing business with companies like theirs. It’s also another chance for subtle advertising.

    Sift through all this information. Since you want to keep the profile short, you can’t include every possible detail. Also, not all of them might be strengths. Pick out what might be relevant to include in your profile in various contexts. Keep the other information on hand for future reference, but put the important stuff in one place for easy access.





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    How to Write a Business Report for English Learners #business #list

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    How to Write a Business Report for English Learners

    By Kenneth Beare. English as 2nd Language Expert

    Kenneth is an ESL teacher, trainer, and content developer. He provides consulting services for English language learning projects through Englishfeed. You can follow Kenneth on Twitter. on his Google profile: Kenneth Beare. or on Facebook to stay up to date on his latest English learning materials.

    Updated July 28, 2015.

    If you would like to learn how to write a business report in English follow these tips and use the example report as a template on which to base your own business report. First of all, business reports provide important information for management that is timely and factual. English learners writing business reports need to make sure that the language is precise and concise. The writing style used for business reports should present information without strong opinions, but rather as direct and accurately as possible.

    Continue Reading Below

    Linking language should be used to connect ideas and sections of the business report. This example business report presents the four essentials that every business report should include:

    Terms of reference refer to the terms on which the business report is written.

    The procedure describe the method that was used to collect data for the report.

    The findings describe the data or other important information the report produced.

    Conclusions are drawn on the findings which provide reasons for recommendations.

    The recommendations are specific suggestions made based on the conclusions of the report.

    Read the short example business report and follow the tips below. Teachers can print this examples for use in class in lessons using sound teaching writing strategies .

    Reports: Example Report

    Margaret Anderson, Director of Personnel has requested this report on employee benefits satisfaction. The report was to be submitted to her by 28 June.

    A representative selection of 15% of all employees were interviewed in the period between April 1st and April 15th concerning:

    Continue Reading Below

    1. Overall satisfaction with our current benefits package
    2. Problems encountered when dealing with the personnel department
    3. Suggestions for the improvement of communication policies
    4. Problems encountered when dealing with our HMO
    1. Employees were generally satisfied with the current benefits package.
    2. Some problems were encountered when requesting vacation due to what is perceived as long approval waiting periods.
    3. Older employees repeatedly had problems with HMO prescription drugs procedures.
    4. Employees between the ages of 22 and 30 report few problems with HMO.
    5. Most employees complain about the lack of dental insurance in our benefits package.
    6. The most common suggestion for improvement was for the ability to process benefits requests online.
    1. Older employees, those over 50, are having serious problems with our HMO s ability to provide prescription drugs.
    2. Our benefits request system needs to be revised as most complaints concerning in-house processing.
    3. Improvements need to take place in personnel department response time.
    4. Information technology improvements should be considered as employees become more technologically savvy.
    1. Meet with HMO representatives to discuss the serious nature of complaints concerning prescription drug benefits for older employees.
    2. Give priority to vacation request response time as employees need faster approval in order to be able to plan their vacations.
    3. Take no special actions for the benefits package of younger employees.
    4. Discuss the possibility of adding an online benefits requests system to our company Intranet.

    Important Points to Remember

    • A report is divided into four areas:
      • Terms of Reference – This section gives background information on the reason for the report. It usually includes the person requesting the report.
      • Procedure – The procedure provides the exact steps taken and methods used for the report.
      • Findings – The findings point out discoveries made during the course of the report investigation.
      • Conclusions – The conclusions provide logical conclusions based on the findings.
      • Recommendations – The recommendations state actions that the writer of the report feels need to be taken based on the findings and conclusions.
    • Reports should be concise and factual. Opinions are given in the conclusions section. However, these opinions should be based on facts presented in the findings .
    • Use simple tenses (usually the present simple) to express facts.
    • Use the imperative form (Discuss the possibility. Give priority. etc.) in the recommendations section as these apply to the company as a whole.

    Continue learning about other types of business documents using these resources:





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    How to Write Business Plan: Dos and Don ts #business #from #home #ideas

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    The Dos and Don’ts of Writing a Great Business Plan

    If you re planning a road trip across the country, you ve likely researched the routes that best suit your desires for the trip. Perhaps you chose scenic roads with lots of stops along the way, or maybe you decided to take the quickest track. To make it to your destination, you need to know where you re going and how you re getting there.

    Preparing a business plan is just the same. Without a clear, objective proposal, you cannot expect your company to evolve successfully. The plan should serve to guide you throughout the startup process.

    Brian S. Cohen, an operating partner at Altamont Capital Partners and member of Young Presidents Organization. a global network of young chief executives, likened the business plan to a road map for the company.

    You don t want to go into any situation blind, said Cohen. You need a map for how you are going to achieve your objectives. The business plan serves that function.

    Based on advice from our expert sources, here are a few specific dos and don ts to consider while formulating your plan. [See Related Story:10 Surprising Things Every Business Plan Should Include]

    Editor s Note: Need more in-depth support for your business plan? Fill in the questionnaire below and we ll have a top rated company offer you a competitive quote to write your business plan for you.

    Do share your plan don t keep it to yourself.

    If you want your company to succeed, then all employees should understand the business plan s dynamics. It is not a document that you should lock away.

    The business plan keeps an organization focused, [and] it needs to be shared, Cohen told Business News Daily. Too many companies treat it as a confidential document to be kept away from the prying eyes of the rank-and-file employees. I believe the business plan should be shared, discussed and amended where appropriate, through an open loop of feedback and insights.

    The more people who are involved, the more ideas you can circulate around the company, Cohen said. It is important to consider every worker s input to ensure that the outcome is something that s pleasant to all.

    Do follow an outline; don t go overboard.

    You don t need to have an over-the-top, elaborate document, fancy formatting or flashy decor. However, much like a road map, it must make sense to you as well as to your company s employees.

    Start your plan, said Cohen, by using a specific outline called SWOT. which stands for strengths, weaknesses, opportunities and threats. First, create an executive summary, in which you describe in what field you wish to succeed, and how and why you intend on doing so. And then, list your company s strengths and weaknesses as well as opportunities for growth, and detail the threats to it that might hinder the achievement of those goals.

    Do conduct research don t wing it.

    As with any business project, research is absolutely critical to a solid business plan.

    Research is one of the big value-adds of writing a business plan, said Joseph Ferriolo, director of Wise Business Plans. Research forces companies to learn what they can expect to make and what the industry trends are.

    If the research indicates that your idea is viable, then you can proceed by writing down the goods or services you offer, your marketing plan, how much funding you need and your goals. For more ideas on specific points to include in your business plan, check out this Business News Daily article .

    Do put it to use don t file it away.

    Your plan is there for a reason. Don t be afraid to refer to it as much as possible think of it as checking the map when you ve made a wrong turn. There is nothing wrong with using your plan to get back on track or to remain there.

    The biggest mistake people make is this: They prepare the document and then put it in a drawer and never look at it again. That s self-defeating, Cohen said.

    Finally, remember that you should revisit your business plan as your company grows.

    Don t just make the business plan and use it for funding really benchmark your company against it, Ferriolo said. Reference the plan monthly and quarterly, and revise your research and estimates as you proceed. Being accountable to the vision you set forth will help keep you in line and successful.

    Editing and updating is always a good idea, too; you can never make too many revisions. Cohen said that a business plan is a document that is never complete.

    Templates and resources

    Additional templates and resources are available at the following sites:

    A side-by-side comparison of the best software for writing business plans is available on our sister site Top Ten Reviews .

    Editor s Note: Need more in-depth support for your business plan? Fill in the questionnaire below and we ll have a top rated company offer you a competitive quote to write your business plan for you.

    Additional reporting byElizabeth Peterson and Katherine Arline.Some source interviews were conducted for a previous version of this article.

    Sammi Caramela is a senior at Rowan University with a major in writing arts and a double minor in journalism and psychology. She is President of Her Campus magazine and I Am That Girl at Rowan, and contributes to other writing platforms on and off campus. She expects to graduate in 2017 and continue her freelance work with Business News Daily. Reach her by email. or check out her blog at sammisays.org





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