MessageSave for Microsoft Outlook #messagesave,message,messages,save,extract,archive,backup,outlook,custom #rule #action,rules #wizard,microsoft

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MessageSave Save and archive Microsoft Outlook email messages

Easily save email messages outside of Outlook.

Use MessageSave for email archiving, backup, document management, sharing, legal compliance, and much more.

MessageSave benefits

• Backup, save and archive Outlook e-mail messages to hard disk, network drive, SharePoint.
• Save Outlook email messages, including attachments, as individual files.
• Organize messages in file system folders for easy access, sharing and filing.
• Keep email message together with other related documents.
• Institute consistent email archiving and storage policy in your organization.
• Store messages for legal compliance.
• Keep audit trail of email messages.
• Search inside of saved messages and attachments with Windows Search.
• Reduce mailbox/PST size. Offload Exchange storage.
• Map Outlook folders and automatically save messages using Scheduler (AutoSave).
• Process Outlook messages with custom scripts.
• Learn more

You can achieve all of the above benefits without having to maintain a complex, expensive server-based solution. MessageSave integrates directly with Outlook for simplicity and ease-of-use, while providing flexibility and a level of customization required by power-users and enterprise IT administrators.

MessageSave Features

Integrated with Outlook for one-click access

MessageSave is tightly integrated with Outlook, and is available right on the Ribbon Home tab for easy access. It can also be accessed by right-clicking on a message in the main Outlook window message list.

Save one, multiple or all messages with a click

Save one or several messages or entire folders with subfolders. Save to local disk, network drive, or SharePoint. Works with cloud sync services, like Dropbox, One Drive and Google Drive. Use your existing tools and infrastructure for search, backup, access control, etc.

Flexible and customizable file and subfolder naming

Auto-rename files as they are saved. Maintain consistent naming convention with auto-rename settings. Flexible naming templates allow you to match your naming conventions. You can include various message attributes, like sender or recipient names, timestamps, etc. You control the order and format of the fields.

Save messages in MSG, PDF, TXT, EML, MBOX formats

Most customers use MSG format, because it retains an ability to open the file in Outlook and treat it as an email message. You can reply or forward. Attachments are included inside the MSG file. Some customers prefer PDF for portability. We recommend using MSG format unless you have specific requirements that dictate otherwise.

Works on sent and received messages

Save received and sent messages. MessageSave even has an option to prompt you to save messages as you are sending them so you do not forget to save.

Works on Public Folders too

MessageSave works on messages anywhere – whether they are located in a personal mailbox, another PST, a delegate mailbox or Public Folders.

Preserves email timestamps on saved files

“Date Modified” on the saved files is set to the time when the corresponding message was received. In addition to “Date Modified”, MessageSave sets “Sender Name”, “Subject”, “To”, “Cc”, “Categories” and “Has attachments”. This makes it easy to find the right messages later.

Use Windows Search to search inside of the saved files

Windows Search does a great job of indexing MSG files. It even indexes the message and attachment content. So you can search inside the save files without requiring any 3rd party tools.

Map Outlook folders and automatically save messages

Map Outlook folders to destination file folders and enable MessageSave Scheduler for automatic, unattended message saving. Use it by itself or in combination with SimplyFile for automatically saving and archiving filed messages.

Highly optimized for speed and size

We put a lot of effort, attention and care not only into developing features and perfecting usability, but also into optimizing the product. From the small download size to lightning fast performance, you will see it shine through.

QuickPick

Select a destination folder with just a few keystrokes. Manage your destination folder list and share it with your colleagues.

Import MSG files back into Outlook

You can import entire folders of MSG files from the file system back into Outlook, preserving folder structure.

Supports large-scale deployment and administration

For large customers, we provide a way to centrally deploy the product and manage configuration settings. MessageSave is enterprise-tested and ready.

Maintain your organization retention policy

Use the mapped folders and scheduler to allow your users to seamlessly save some messages for long-term storage.

Multiple setting profiles

Create multiple setting profiles, with different options for file naming, formats, actions, etc. Switch between profiles as needed to use different saving options.

Extensible with custom scripts

Scripting API allows you to develop your own logic for processing incoming messages. Whether you need to process incoming reports or invoices, or store messages in a DMS system – you can do so with MessageSave API.

MessageSave Editions

MessageSave is available in several editions. The following table lists features available in each edition. The evaluation version includes all features.