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O-Fleet – Car Rental Management Software – Rental Management #car #rental #software, #car #hire

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Rental Management

Handle your reservations and rentals in a seamless way

Manage your reservations, plan your fleet utilization and keep tabs on your deliveries and returns calendars efficiently

Availabilities calendar

  • Display your vehicles availability calendar with regards to the commercial class, the transmission type and the ACRISS code of each vehicle.
  • Use the “Drag-and-Drop” feature to easily replace vehicles assignments on any rental.
  • Display your vehicle’s planned work orders in the availabilities calendar along with the reservations and avoid any overlaps or mix-ups.

Rental management tools

  • Handle short or long-term reservations from different sources (phone, walk-in or via the website’s booking engine).
  • Manage additional extras (equipment and insurances/waivers)
  • Get an at-a-glance view on the current status of each rental.
  • Keep everyone informed about your clients’ special requests, comments or delivery/drop off information. Save their arrival/departure flight numbers as well as their staying hotels.
  • Record all accidents, tolls and fines occurred during the reservation. Bill the amount directly to the client.

Vehicle Inspection

  • Define your own inspection checklist with items such as radio tape, lifting jack, seatbelts.
  • Create and fill online pick-up and drop-off inspection sheets to compare the vehicle state before and after rental for any loss or damages (scratches, dents, dings and cracks).
  • Record vehicle delivery and return information including the agent, the odometer value, the fuel level and the vehicle condition before and after rental.
  • Display and print the scheduled pick-ups and drop-offs of the day and assign the vehicles delivery or return to agents.

Electronic Documents

  • Generate automatically a printable rental agreement, inspection statements and customer invoices.
  • Enable your clients to sign electronically the rental agreements and inspection sheets on a signature pad device.
  • Print the rental contracts with both the signatures of your clients and assigned agents without having to ask them to sign again.

Invoicing management

  • Generate automatically your rental invoices and send them to your clients.
  • Track your clients payments, visualize your clients balances and display paid and outstanding amounts.
  • Manage your long-term rentals and generate recurring monthly invoices automatically.
  • Integrate O-Fleet invoicing with your favorite accounting software. We currently support Quickbooks and Xero software.

Ready to boost your fleet productivity ?

Try O-Fleet for free and learn how to unleash the power of your fleet.


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